👤 Who is it for?
Administrators (responsible for Deskare configuration and governance)
✅ Steps to follow
Access the admin space
Log in to Deskare and click on Admin Space.
Open the “Advanced roles” section
Review predefined roles
Deskare already provides standard roles (e.g. IT, HR, etc.).
Create a new role
Click on New Role to define a custom one.
Assign permissions
Check or uncheck access to different tabs and features.
Leave blank any sections you don’t want this role to access.
Example: an “HR Administrator” role could have access only to reporting and telework rules.
Save and assign the role
Save the new role.
Then associate it with the relevant collaborators — each user will inherit only the permissions defined for that role.
View permission details
View permission details
You can review which permissions have been granted for each authorization.
Section | Subsection | Corresponding section and tab in Deskare |
Manage the company | – | Dashboards: Overview, Remote work, Control center Settings: General |
Users | Manage users | Dashboards: Collaborators User management: Pending invitations, Synchronization |
Users | Access to user dashboards | Dashboards: Overview, Remote work, Collaborators |
Offices | Manage offices | Dashboards: Overview, Offices, Parking, Meeting rooms Settings: Workplace, Meeting rooms |
Offices | Access to office dashboards | Dashboards: Overview, Offices, Parking, Meeting rooms |
Visitors | Manage visitors | Visitors |
Visitors | Access to visitor dashboards | Dashboards: Visitors |
Events | Manage events | Social: Event |
Rules | Manage rules | Settings: Rules |
Announcements | Manage announcements | Social: Announcement |
Integrations | Manage integrations | Settings: Integrations |
Reminders | Manage reminders | Reminder moderation via the “My colleagues” page |
Teams | Manage teams | Dashboards: Teams Settings: HR & Teams |
Teams | Access to team dashboards | Dashboards: Teams |
Contracts | Manage contracts | Settings: HR & Teams |
Locations | Manage locations | Settings: HR & Teams |
Roles | Manage roles | Settings: Advanced roles |
Exports | Manage exports | Settings: Data export |
💡 Best practices
Avoid duplicates: only create a custom role if a specific need isn’t covered by existing ones.
Regularly review your roles to adjust them as your organization evolves.
✋ Frequently asked questions
What happens if a collaborator has multiple roles?
Permissions are cumulative — the user will have access to all allowed features.
Can I edit an existing role?
Yes, anytime, without affecting other roles or existing data.