👤 Who is this for?
Administrators – Managers
✅ Steps to follow
The default office is used for data reporting and to customize automated reminders.
Go to the Admin / Manager space
Click on the "Collaborators" tab
Search for and select the relevant collaborator
Open the "Settings" section of their profile
Scroll down to the "Location preferences" section
Update the default office
Choose whether or not to apply this change to the collaborator’s default week
💡 Best practices
If you choose to update the default week as well, inform the collaborator beforehand.
Otherwise, they may think it’s an error or a bug—especially if they receive a reminder suggesting they select an office that doesn't match their habits.
✋ Frequently Asked Questions
What happens if I choose not to apply the change to the default week?
In that case, the user will keep declaring their presence as before. Only reporting data will be impacted—the collaborator will now appear as attached to the new office in filters and exports.And if I apply the change to the default week?
This will also update the collaborator’s reservation preferences. The new office will be pre-selected during their next declarations, which may alter their usual behavior.How is a collaborator’s default office initially defined?
When logging in for the first time, the user selects a default office. This office becomes their official affiliation, used in reporting, data aggregation, and automated suggestions.Can I change the default office without affecting the user’s behavior?
Yes. Simply don’t apply the change to the default week. The update will only affect data, not the user’s preferences.