Book a meeting room for several dates in one go: weekly meeting, monthly meeting, etc.
👤 Who is it for?
Users, Managers
✅ Steps to follow
1. Pick a time slot
Meeting rooms page
In the timeline, click a free time slot for the room.
Adjust the date, start and end time, or pick a quick duration (15min to 2h).
2. Turn on recurrence
Turn on the Repeat booking toggle.
In Repeat every, enter a number, then day, week or month.
For a weekly recurrence, select the Days of the week (e.g. Wednesday).
In Ends, choose Never, On (a date) or After N occurrences.
3. Check availability
Deskare automatically checks the room for every occurrence.
If all dates are free, a message confirms the next occurrences are available.
Otherwise, dates already booked are listed: those occurrences will probably be declined.
You can still book, or change the time or the room.
4. Book
Tick Add to my Google calendar (or Outlook, depending on your company).
Add Guests and the other details if needed.
Click Book.
5. Cancel an occurrence
Open the occurrence in the timeline or in your upcoming bookings.
Click Release the room.
Choose Only this event, This event and following ones or All recurring events.
6. When the room declines the recurrence
A dedicated block tells you the room declined all upcoming dates.
The meeting stays in your calendar.
Delete the recurrence from this block.
Then book another room or another time.
💡 Best practices
Check that the room allows recurring bookings: this is set by your administrator.
Read the availability check result before clicking Book.
To edit a single occurrence, open that specific occurrence and edit it.
✋ Frequently asked questions
Does recurrence work without Google or Outlook sync?
No. Recurring meetings require sync with Google Calendar or Outlook.
Can I change the time of an entire recurring series?
Not yet. Edit each occurrence individually. This feature is planned.
Can my administrator restrict recurring bookings?
Yes. Your administrator allows or blocks recurring bookings room by room, in the room settings.
Why did the room decline my recurrence?
The room may already be booked on those dates, or may not allow recurring bookings. Delete the recurrence, then choose another room or time.
Can my administrator delete an occurrence of my recurring booking?
Yes, an administrator can release an occurrence. You are notified as the organizer.